Privacy Policy

This Privacy Policy (the "Policy") describes in full the manner in which MXNN Media, operated by independent individuals based in Toronto, Ontario, Canada (collectively referred to as the "Company", "we", "us", or "our"), collects, uses, processes, stores, discloses, transfers, and otherwise handles personal information in connection with its website, services, and related platforms (collectively, the "Services").

The Company recognizes that information provided by users may include personal, business, and commercially sensitive data. The Company undertakes to handle such information in accordance with applicable laws, including Canadian privacy principles, as well as commercially reasonable standards appropriate to the nature of the Services.

By accessing, using, or purchasing the Services, you acknowledge that you have read, understood, and agreed to this Policy in its entirety. If you do not agree with this Policy, you must immediately discontinue use of the Services.

This Policy applies to all individuals who access or use the Services, including but not limited to customers, account holders, visitors, and any individual who submits information, Content, or communications to the Company.

This Policy applies regardless of the geographic location of the user, subject to applicable law, and governs all data processing activities carried out by the Company in connection with the Services.

The Services provided by the Company involve the drafting, review, preparation, and facilitation of distribution of press releases and related materials.

By their inherent nature, such Services involve the intentional dissemination of information to third parties, including but not limited to publishers, media outlets, syndication networks, aggregators, search engines, and artificial intelligence systems.

Accordingly, information submitted through the Services may be made publicly available, indexed, replicated, cached, archived, and stored indefinitely by third parties outside the control of the Company.

You expressly acknowledge that the Company operates as a processing and distribution facilitator and does not function as a confidential data storage provider. Any Content submitted through the Services may become publicly accessible and may remain so indefinitely.

The Company collects information in a variety of ways, including information provided directly by you, information generated through your use of the Services, and information collected automatically through technical means.

Information provided directly by you may include your name, email address, telephone number, company or business details, billing information, account credentials, and any other information you provide when registering, purchasing Services, or communicating with the Company.

In addition, the Company collects all Content submitted through the Services. This includes, but is not limited to, press releases, written materials, business information, personal data, claims, representations, media files, attachments, and any other data included in such submissions. This Content may contain personal information relating to you or to third parties.

You acknowledge that you are solely responsible for all Content submitted through the Services, including ensuring that you have the legal right to provide such information and that such information is accurate and lawful.

The Company also collects correspondence data, including communications sent to or from the Company through email, support systems, or other channels.

The Company further collects technical and usage data automatically, including IP addresses, browser types, device information, operating systems, pages visited, timestamps, and interaction data. This data is collected through standard web technologies and is used for operational and analytical purposes.

The Company uses collected information for the primary purpose of providing and maintaining the Services. This includes reviewing and preparing Content, managing accounts, processing transactions, and facilitating distribution workflows.

Information is also used to communicate with users, including responding to inquiries, providing service-related updates, and notifying users of changes to policies or systems.

The Company may use information to monitor usage patterns, improve the performance and reliability of the Services, and enhance user experience.

Additionally, information may be used for legal and compliance purposes, including enforcing contractual obligations, verifying identity or authority, preventing fraud or misuse, and complying with applicable laws and regulations.

You expressly acknowledge and agree that Content submitted through the Services is intended for public dissemination.

Once such Content is processed and distributed, it may be published across multiple platforms, indexed by search engines, cached by third-party systems, archived in databases, and otherwise replicated without limitation.

Following distribution, the Company has no control over how such Content is used, stored, modified, or displayed by third parties. The Company cannot guarantee the removal, deletion, or restriction of such Content once it has been distributed.

You further acknowledge that Content may remain publicly accessible indefinitely and that the Company bears no responsibility for any consequences arising from such continued availability.

The Company may disclose information where necessary to provide the Services or operate its business.

This includes sharing information with third-party service providers such as hosting providers, payment processors, analytics providers, and communication platforms.

User Content may be shared with publishers, media outlets, and syndication partners for the purpose of distribution.

The Company may also disclose information where required by law, in response to legal processes, or where necessary to protect its rights, property, or safety, or that of its users or the public.

In the event of a merger, acquisition, restructuring, or sale of assets, information may be transferred as part of the transaction.

Information collected by the Company may be accessed by employees, contractors, and authorized personnel for the purpose of delivering and maintaining the Services.

Access to such information is limited to what is reasonably necessary, and such individuals are expected to maintain confidentiality and handle information in accordance with this Policy.

The Company may use cookies and similar tracking technologies to support the operation of the Services. These technologies allow the Company to maintain session continuity, recognize returning users, and improve functionality.

For detailed information about how cookies are used, please see the Cookie Policy.

Users may disable cookies through browser settings; however, doing so may limit the functionality of the Services.

The Company may use third-party analytics and tracking services to better understand user behavior and improve the Services.

Such services may collect and process information independently, and their data handling practices are governed by their own policies. The Company does not control such third-party practices.

The Company retains information for as long as necessary to provide the Services, comply with legal obligations, and resolve disputes.

Even after data is deleted from active systems, backup copies may persist for operational and recovery purposes. Residual data may remain in archives, backups, or system logs.

The Company is not responsible for the retention or deletion of data by third parties.

The Company implements commercially reasonable security measures designed to protect information from unauthorized access, loss, or misuse.

Such measures may include encryption, access controls, and monitoring systems.

However, no system can be guaranteed to be completely secure. You acknowledge that the transmission and storage of information involve inherent risks, and the Company does not guarantee absolute security.

Depending on applicable law, users may have certain rights with respect to their personal information, including rights of access, correction, or deletion.

Requests may be submitted to the Company using the contact information provided below.

However, you acknowledge that such rights may be limited in practice, particularly where Content has already been distributed publicly or stored by third parties. The Company is not obligated to remove Content from external platforms.

Information collected by the Company may be processed and stored in jurisdictions outside your country of residence, including Canada.

By using the Services, you consent to the transfer of your information to such jurisdictions.

The Services are not intended for individuals under the age of eighteen, and the Company does not knowingly collect personal information from minors.

The Services may contain links to third-party websites or services. The Company is not responsible for the content, policies, or practices of such third parties.

To the fullest extent permitted by law, the Company shall not be liable for any loss, damage, or harm arising from or related to the collection, use, disclosure, storage, or handling of information, including but not limited to data breaches, unauthorized access, system failures, or third-party misuse.

The Company reserves the right to modify this Policy at any time. Any changes will become effective upon posting.

Your continued use of the Services constitutes acceptance of the updated Policy.